Technical Papers in Conference Proceedings

We solicit technical papers that report original, novel, unpublished work relevant to all the scientific, technological, and application aspects of haptics.

Important Dates

Paper Format

Technical papers should be prepared according to the formatting instructions available here.

For authors’ convenience, the templates for technical papers can be downloaded in Word or Latex format. Note that only the US Letter template will be accepted, not the A4 template.

Paper Length

Authors should aim for a technical paper length of 6 pages or less, including references and all other components of the paper.

1 or 2 extra pages (beyond 6 pages) may be added through a charge of $200 per page, paid during conference registration.

Author Names and Affiliations

Submitted papers will be reviewed in single-blind manner.

Author names and affiliations should be specified in all technical papers.

Submission Due Date

Monday, October 12, 2023 Monday, October 23, 2023 (extended) (11:59 p.m. AoE)

Important Update: Authors affected by time zone discrepancy please contact us by sending an email request to chairs@hapticssymposium.org and editors@hapticssymposium.org.

Notification Date

Wednesday, December 20, 2023

Submission Method

All technical papers (with optional videos) should be submitted using PaperPlaza (submission system will be open one month prior to the deadline). Select the “Haptics Symposium” Society, “Haptics 2024” Conference, and “Haptics 2024 Technical Papers” Track.

Presentation and Publication

All accepted technical papers will be presented in-person orally in a podium presentation, either in a dual-track regular session or in a single-track featured session. At least one author must register for the conference by the Early Bird registration deadline (February 23, 2024) and make plans to attend the conference. Papers will not be allowed to be presented virtually.

All accepted papers will be included in the electronically distributed conference proceedings and also published in IEEE Xplore.

Paper copyright will be transferred to the IEEE as part of the publication process.

Paper decisions will be announced in late December, and will also be available in PaperPlaza.

Videos

Authors of accepted Technical Papers are strongly encouraged to submit each of two types of video: (1) Supplemental Videos (providing information beyond what is included in the paper) and a (2) 30-second Preview Video, to be shared on social media. Submissions are optional, but strongly encouraged as a means of highlighting the paper to interested researchers, including those who may not attend the conference.

Supplemental Videos

As in the past conferences, supplemental videos will be uploaded through the the PaperPlaza system and reviewed along with the paper. Videos of the accepted papers will be submitted for publication to IEEE Xplore and may be used to promote the conference. Authors who submitted videos together with their manuscript need not take any additional action beyond any edits that may be requested by the reviewers and editors.

Supplemental Videos Guidelines

Preview Videos

Authors of accepted papers are invited to submit an optional 30-second preview video summarizing their contribution. The video will significantly increase the visibility of the research to the haptics community and beyond. The 30-second preview videos will be disseminated via social media, including the IEEE Haptics Symposium YouTube channel and may be used to promote the conference. These preview videos will not be published in IEEE Xplore. Preview videos provide symposium attendees with a chance to browse papers in advance.

Preview Videos Guidelines

First, authors must prepare: (1) a video file; (2) a closed caption file; and (3) metadata for YouTube. Then, authors must complete this form where they will be requested to upload their files and enter their metadata.

The preview video deadline is March 18, 2024.

1. Prepare a Video File

2. Prepare a Closed Caption File

See Video Accessibility.

3. Submission

To complete your submission, upload the video file and closed caption file, and enter the metadata on this form. The instructions for metadata are as follows.

Final Submission

The final submission deadline is January 22, 2024.

All accepted technical papers will appear in this year’s Haptics Symposium proceedings, which will be distributed at the conference and submitted to IEEE Xplore.

We will be using the Conference Paper Management System of the Robotics and Automation Society (PaperPlaza) for the creation of the electronic conference program and the archival IEEE proceedings. As such, authors will work within the established infrastructure of the PaperPlaza system. To minimize confusion, we have provided details below on how to submit your accepted conference technical paper content to PaperPlaza.

Specific questions regarding PaperPlaza should be sent to ras.101@papercept.net. General questions about the final submission of conference technical papers should be sent to the Publications Chair at publications@hapticssymposium.org. Urgent general questions should be sent to the Program Chair at program@hapticssymposium.org or the General Co-chairs at chairs@hapticssymposium.org.

Camera-ready Instructions

Please follow these instructions if your paper was submitted directly as a Technical Paper.

Refer to the PDF Accessibility and Video Accessibility guidelines detailed at Guide to Inclusive and Accessible Submissions.

The corresponding author must submit the final camera-ready conference technical paper content to the “Technical Paper” track.

The corresponding author will receive a confirmation email that acknowledges receipt of the final submission. If there are any issues, PaperPlaza staff will contact the corresponding author.