Guide to Inclusive and Accessible Submissions

The IEEE Haptics Symposium is committed to creating an inclusive and accessible environment for all participants. Therefore, authors are expected to follow the IEEE Haptics Symposium Guide to Inclusive and Accessible Submissions. By following this guide, authors can ensure that the widest possible audience considers their work and that their findings are shared with the broader community.

Inclusivity Guidance

Gender & Sex

Please use a gender-neutral language.


Please avoid using offensive language.


Please avoid using offensive language.

Accessibility Guidance

A document or application is accessible if it can be used by people with disabilities, including those with mobility, visual, auditory, or cognitive disabilities. We strive for accessible paper and video submissions to foster an inclusive community. Below, you can find the instructions that should be followed for accessible submissions.

PDF Accessibility

Video Accessibility

Providing alternative means of accessing information is valuable for people with sensory disabilities and also enables engagement in a variety of contexts, e.g., if the video is muted. We request that authors utilize both written text and recorded narration to explain their videos. Please describe all figures, images, and charts with sufficient detail so that their descriptions can be captured by closed captioning software.

Closed Caption

Please create a closed caption file for preview videos for IEEE ToH Short Papers and Technical Papers and supplemental videos for WIPs and Demos. This section introduces how to create a closed caption file using YouTube Studio (authors may create a new account for this purpose if they wish or use their existing account). Google Chrome is a recommended browser. Authors may also create a YouTube-supported closed caption file using alternative software.

1. Sign in to YouTube Studio
2. In the top-right corner, click “CREATE” and then “Upload videos”
3. Select the file you’d like to upload<
4. Edit your video details
5. Click “Content” on the left of [YouTube Studio]
6. Click the pen icon (“Details”) on the row with the video(s) you want to save (the icon is not visible until you hover over the table row)
7. Click “Subtitles” on the left menu
8. Click the three dots icon (“Options”) on the row with the captions you want to save (the icon is not visible until you hover over the table row)
9. Click “Download” and then click “.srt”
10. Now, you have a closed caption file!

Additional information about uploading to YouTube can be found here.

Supplemental Videos for IEEE Trans on Haptics Short Papers and Technical Papers

For Supplemental Videos published along with papers, authors should directly “burn” closed captions into the video due to technical limitations in IEEE Xplore. In other words, these captions are not provided as a text file, but rather as subtitles in the video itself (this is called “open captioning”, rather than “closed captioning” because the captions are always visible).

If you have questions about the video accessibility described here, please contact the Video Chair

If you have questions or need assistance with any of these activities, please reach out to the Equity, Diversity, and Inclusion Chairs