Registration

We are excited to welcome the worldwide haptics community to Long Beach, CA for the 2024 Haptics Symposium! Registration is now open through the registration site. Early bird deadline for registration is February 23, 2024. For a preferred hotel rate at the conference hotel, use the Hotel Maya link here.

Please read the following before you begin the registration process:

Conference registration will require the following:

• IEEE account username and password, as appropriate. Your user credentials will be used to verify IEEE membership and eligibility for discounted IEEE member rates during the registration process. If you do not have your user credentials, please follow the instructions listed under the FAQs tab on the registration page to recover your IEEE username and password.
• Registration discount code, as appropriate. IEEE member rates apply to both IEEE members and IEEE Technical Committee on Haptics (TCH) members. TCH members who are not also IEEE members should obtain a discount code prior to completing their online registration in order to obtain IEEE member rates. All requests for discount codes should be submitted via email to the Haptics Symposium Registration Chair (registration@hapticssymposium.org) with the subject HAPTICS TCH Discount Code Request. Requests should include the registrant’s name and the type of discount code being requested.
• Titles of the accepted short papers, technical papers, work-in-progress papers, hands-on demonstrations, and/or cross-cutting challenges that you will be presenting. All accepted papers, posters, demos, and cross-cutting challenges must be presented in person.
• Payment of extra page charges, as appropriate. If the camera-ready version of your technical paper exceeds six pages, you will be charged $200 for each additional page, up to two pages. Failure to pay the additional page fees will prevent the publication of your paper in the archival IEEE conference proceedings.

Conference Registration includes:

• Attendance at all Haptics Symposium activities, including cross-cutting challenges, podium presentations, poster presentations, hands-on demonstrations, and exhibits.
• Access to various mentoring activities such as resume database, WIP mentoring, and early investigator lunch. Sign up for these activities on the mentoring page
• The electronic conference program and proceedings.
• Wireless internet access for the duration of the conference.
• Coffee breaks on all four days of the conference.
• Welcome reception on Sunday, April 7, 2024.
• One ticket for the banquet on Tuesday, April 9, 2024. If available, additional banquet tickets may be offered for purchase during registration.

One-day Registration includes:

• Attendance at a single day of the conference (April 7, 8, 9, or 10). You will need to specify which day you choose to attend prior to your arrival.
• One-day registration includes participation in the evening event (i.e., opening reception, or WIP poster session, etc.) taking place on your chosen day. Due to the high cost of attendance, registration on April 9 does not include a banquet ticket. Anyone purchasing a one-day registration is welcome to purchase a banquet ticket(s), regardless of the day of attendance. There is no evening event on the last day of the conference.
• Access to various mentoring activities such as resume database, WIP mentoring, and early investigator lunch. Sign up for these activities on the mentoring page
• The electronic conference program and proceedings.
• Wireless internet access for the day you attend.
• Coffee breaks for the day of attendance.

Registration Changes

Any changes to your registration can be made by revisiting the registration page and making the desired modifications. To make changes, you will need the confirmation number provided in your registration confirmation email.

Cancellation Policy

You may modify or cancel your registration using the “Already Registered?” link on the registration site or via the modification/cancel link in your registration confirmation email. An administrative fee of 20% will be deducted from each refund, and 10% will be deducted per registrant substitution, until 11:59pm PT on March 8, 2024. No refunds or substitutions will be possible after this deadline.

Reduced Registration Fees

In an effort to assist anyone who would like to attend the 2024 IEEE Haptics Symposium, we are offering reduced registration fees based on World Bank country classifications. The World Bank uses four categories according to each country’s gross national income per capita: high income, upper middle income, lower middle income, and low income. We are offering three categories for 2024 IEEE Haptics Symposium registration: (i) high income, (ii) upper middle income, and (iii) lower middle income and low income.

If you would like to take advantage of the reduced registration fee program, please go to the World Bank website and locate the classification for the country in which you are currently working or attending school. When registering you will be instructed to enter your current mailing address. Please contact hapticsreg@ieee.org for further instructions.

Visa Letter Requests

Please note: Currently, visa application to visit the USA is being processed by US Embassies with a long wait time. Interview slots at most embassies are full. We strongly encourage all potential attendees who need a visa to register and apply ASAP.

We will provide support letters for visa applications upon request. For visa support letters, send the information requested below to registration@hapticssymposium.org with the subject “HAPTICS Visa Letter Request.” All visa support letters will be issued via email.

• Full name as it appears on your passport
• Email address
• Full mailing address
• (If already registered for the symposium) Registration confirmation number
• (If presenting) Title(s) of any technical papers, works-in-progress papers, hands-on demonstrations, cross-cutting challenge presentations, and/or Transactions on Haptics posters accepted for the conference for which you are an author.
• Additional details that you require in your letter of support

Notes to Authors: At least one presenting author must register for the conference by February 23, 2024 for accepted work to be included in the electronic conference program and proceedings, and for ToH short papers and technical papers to appear in the archival IEEE Xplore proceedings. A one-day registration is sufficient for a cross-cutting challenge presentation or a ToH poster presentation. A full conference registration is required for ToH short papers, technical papers, WIP papers, and hands-on demonstrations.

Conference Registration Fees